All technology purchases, regardless of funding source must be approved by the Director of Technology/CIO prior to the requisition being sent to the Finance Office.  This is to ensure that all items purchased are (a) from the appropriate contract with the best price sought; (b) compatible with current district  technology resources; (c) included on school and district inventory records; and (d) necessary to address a legitimate need.  In addition to these reasons, all technology items must have commodity codes that are entered into MUNIS so that our annual technology report that is due to KDE each year is accurate.

All technology items must be purchased from the appropriate state and local purchasing contracts.  In accordance with Kentucky Administrative Regulation 701 KAR 5:110, all technology items purchased must meet Kentucky Education Technology System (KETS) standards and must be purchased from the KETS contract, if there is a KETS contract in place.  The GRREC bid list (AEPA), Kentucky Purchasing Cooperative (KPC) bid list, and our local district's bid list may be used for all other items.

Technology items that require approval include, but are not limited to: hardware (computers, monitors, laptops, chromebooks, iPads, printers, copiers, multimedia projectors, interactive panels/projectors, digital cameras, camcorders, document cameras, scanners, phone systems, telephones, switches, routers, servers, televisions, VCR/DVD players, etc.), software, and online subscription purchases.  Consumables, such as printer cartridges and multimedia projector bulbs do not require approval.  However, we are required to enter commodity codes for all expenses associated with printing, including ink/toner, copier leases, etc.  Please send the Director of Technology/CIO copies of all purchase orders for ink/toner.

The Purchase Order Requisition form must be completed along with the Competitive Negotiations form with administrator signature of approval and forward to the Director of Technology/CIO for approval and coding.  If approved, the Director of Technology/CIO will turn into the Finance Office.  The Director of Technology/CIO will continue to get KETS and other technology quotes for you and to place all KETS orders and other technology orders that you need assistance with.